Print Tenders

Does your company suffer from any of the following issues?

  • Frustration at the resource and time taken to manage print purchasing?
  • Alarm at lack skilled resource to undertake purchasing projects?
  • Concern at lack of accountable purchasing process?
  • Anxiety that you are not receiving appropriate pricing?
  • Worry at whether you are using appropriate suppliers?

The Print & Procurement tender process has been designed to provide a swift but thorough process from a highly experienced print professional to make print purchasing at your company more cost-effective. We are happy to work with your suppliers, or to introduce you to new ones.

By the end of the process, your company will have:

  • conducted an accountable purchasing process
  • a base of appropriate suppliers for your requirements
  • ensured that appropriate pricing has been established
  • a detailed and measurable service level agreement
  • briefed all personnel involved with print purchasing have been given the appropriate tools and guidance to ensure successful compliance

This process is aimed at all companies that purchase printed collateral. It will be particularly useful to companies which do not have a centralised print procurement function.

The tender will cover:

  • Review of print requirements
  • Examination of most common products and recommendations for cost savings by changing specifications and opportunities for improved scheduling of production
  • Pre-qualification of suppliers
  • Review of current suppliers and suggested alternative suppliers. If appropriate, documented qualification process.
  • Running of tender process
  • Drafting and agreement of tender documents, management of bidding process (e-procurement and e-auctioning options are available if appropriate).
  • Agreement of final suppliers
  • Recommendation for final suppliers, factory inspections if appropriate, final negotiations if appropriate.
  • Implementation
  • Drafting and agreement of service level documents, creation of price matrices, briefing of company and supplier staff, provision of user documents if appropriate.

A recent tender process undertaken by Print & Procurement at a large national advertising agency highlighted cost savings of nearly 30% on some of their products through a mixture of highlighting correct market pricing and targeting printers with more appropriate presses for the required jobs.

Following the print audit, Print & Procurement will also be available to provide:
Implementation of web to print systems and relevant processes (some of this may need to be done via another consultant but I am can source these easily)
Creation of supplier management processes and systems

For further information
Please contact Matthew Parker at Print & Procurement on 0845 6521572